VIN OS
For maintenance and field teams
Clock in with a map check, fill a calendar timesheet, roster people without clashes, handle time off, and run jobs and invoices. One app on the phone, the same app on the web.
What it does
Timesheets
Tap a day to see the hours, add hours, or hand the day in. Approved time off and public holidays are closed automatically, so nobody logs a shift on a day they were not working. A super admin approves day by day, not once a week.
Clock-in
Today's status comes first: not clocked in, on shift, waiting for review, or closed for leave. Then three clear steps: the site, a map check that shows you are inside the allowed area, and a swipe. No signal? It is saved on the phone and reviewed after it syncs.
Roster
Pick a day, see who is working where, and add a shift. Someone on approved leave is closed to rostering, and a person cannot be in two places at the same time. Contract and freelance people are marked so you see who is who.
Time off
People ask for time off from their phone. A super admin sees every request with the rostered shifts it would affect, and approves, declines, or approves and clears the clashing shifts so they can be given to someone else.
Jobs and AI
Technicians can ask an AI assistant about the job they are on. It is told about the machine, the checklist and notes from earlier jobs, and it is always labelled as suggestions, not a safety instruction. Each person has a monthly allowance that the super admin sets, and the chat is saved on the job for the next technician.
People
Add each kind of worker. Contract and freelance people can have an end date, and are archived automatically the day after so a finished job cannot keep signing in. Archive anyone and restore them later: their history stays, and they only use a place on your plan while they are active.
And the rest of the day
Create a job with pictures of the machine, assign it, and the technician gets the checklist for that issue.
Known issues with checklists. Technicians propose new checks, and an admin verifies them so the next job starts with them.
Technicians request, the parts team approves and orders, and it all stays attached to the job.
Bill completed jobs from approved hours. Add a discount in dollars or percent, and delete a draft you do not want.
See what each person did over any period: clock-ins, checks, parts, hours added, time off.
Pick one brand colour. The app keeps text readable on dark and light screens.
On the web
Managers and accountants often work at a desk. Everything on the phone is in the browser too, with a sidebar and room to breathe.
How it works
Pick Basic or Standard, or build your own from the features you need. See the monthly price as you go.
Invite full-time, contract and freelance people. Add your sites, and the public holidays that apply to you.
People clock in, add hours and ask for time off. You roster, approve and bill from the same place.
Pricing
Prices are per month and before GST. Choose annual and pay for 10 months to get 12.
Questions
Yes. Everything is saved on the phone first and synced when there is a connection. A clock-in with no signal is saved with its time and location and reviewed after it syncs.
When you add another person, the app tells you what one more user costs each month and asks before it adds them. Archiving someone frees their place.
Self-service timesheets and rosters are closed on approved time off and on public holidays. For real work on a holiday, a super admin can add the hours, or roster the person on purpose.
Payment is taken on a secure Stripe page, never inside the app, so card details are never handled by VIN OS.
No. It gives suggestions from the job record, says so on every screen, and never replaces your site procedures, isolation and lock-out, or a supervisor.
Super admin, Technician, Accountant, Parts management and Customer. Customers use their own portal for requests and bills.
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